Transfer Outlook Signatures to a New Computer

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If you’ve ever needed to move your Outlook email signatures from one computer to another, you know that manually copying and pasting each one can be time-consuming.

Luckily, there’s a simpler way! In this article, I’ll guide you through the steps to transfer your Outlook signatures seamlessly.


Locate the Signatures Folder

On the computer with your old Outlook installation, navigate to the following directory:


Replace <username> with your actual Windows username.

Create a Zip File

Copy the entire contents of the “Signatures” folder.

Compress these files into a Zip archive. You can do this by right-clicking the folder and selecting “Send to” > “Compressed (zipped) folder.”

Transfer and Uncompress

Transfer the Zip file to your new computer (via USB drive, email, or any other method).

On the new computer, extract the contents of the Zip file into the same directory:


Close Outlook

Before performing the above steps, ensure that Outlook is closed on both computers. This ensures a smooth transition.

And that’s it! Your Outlook signatures should now be available on your new computer


I welcome your thoughts, questions or suggestions on my article on how to transfer Microsoft Outlook signatures to a new computer.

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