Email Protection using SPF, DKIM, DMARC

Tired of having your emails go into client junk / spam folders? You can increase the deliverability of your emails while protecting your brand and clients using free tools to create SPF, DKIM and DMARC records. With these free records in place, you can help block phishing, ransomware, and spam messages.

Email service providers like Gmail and Office 365 are increasingly sending unauthenticated emails to spam or rejecting them outright. This article will show you how to add an SPF, DKIM and DMARC record to your domain to help prevent this while keeping most malicious actors out. Note, this article is only intended for my personal use and comes with no guarantee of any kind.

However, be aware of the security risks involved with DMARC.

 

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Changing the location of a Microsoft Outlook Exchange offline cache data file, those ending with a file extension of “.OST”,  is not as straight forward as changing the file location of an Outlook “.PST” file. However, it is possible and this article will cover how to do so.

The easiest way to change the directory where the Outlook OST file is located is to set the “ForceOSTPath” registry key. However, you need to set that key before you add the email account to your profile. Not to worry if the account has already been added. Simply remove the account and add it back after setting the ForceOSTPath registry key.

 

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Recently had a client who was unable to print individual emails from their online Outlook.com account when using their Google Chrome browser.

I was able to resolve their printing of individual Outlook.com emails on Chrome by simply disabling a browser Add-on Extension (in our case Grammarly).

In this article I cover other potential solutions that may assist you with resolving your inability to print individual Outlook.com emails from your Google Chrome web browser.

 

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Google’s Gmail email file attachment limit is 25MB. If your email file attachment exceeds 25MB, it will be uploaded to your Google Drive and linked to from within the email.

Assuming your Google Drive is empty, you can upload an attachment that is nearly 15GB! That’s Gigabytes in case you missed it.

Upon sending your email you are prompted to select your sharing preferences. Note that you can also use your Google Drive account to send file attachments that are under the 25MB attachment file size limit. This can be handy in case you want to share the same file with multiple contacts.

 

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In this article I cover how to whitelist an email contact or entire domain within Gmail. This is accomplished by creating a Gmail filter under the “Filters and Blocked Addresses” available under “Settings“.

Google Gmail’s Spam detection feature works very well but sometimes requires a bit of fine tuning. For example, if you keep having messages from a particular sender delivered to your Spam folder you can create a filter to “Never send it to Spam” again. This effectively is an email whitelist feature within Gmail but is achieved by creating email filters.

Within your Gmail account, click on the gear icon located at the top right corner of your screen which will open your Gmail Settings.

 

Gmail Settings Icon

 

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Remove Google Meet from Gmail

Currently there is no way to remove Google Meet from your Gmail display within a browser. However, a “Platinum Product Expert” (for what its worth) claims to have been informed by a Google Employee that Google is rolling out the option to hide / remove Google Meet from Gmail. No time frame has been provided.

In this article I cover using the Gmail Chat panel to at least minimize the Google Meet panel within Gmail.

 

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How to Use Inbox Zero Reclaim Your Life

In this article I cover how to use Inbox Zero to reclaim your life while increasing your productivity at work or home through the proper management of your email inbox.

What is Inbox Zero?

It is a superficial achievement and a productivity benchmark in which your inbox contains no remaining emails to respond to because they have already been processed and completed.

The phrase was originally coined by Merlin Mann years ago and he defined it as reclaiming your email, your attention, and your life.

 

“It’s not how many messages are in your inbox – it’s how much of your own brain is in that inbox. Especially when you don’t want it to be.” – Merlin Mann

 

Think of the time wasted when you open your email inbox and all those looming email messages, that require your attention, peer back out at you.

How does that make you feel? Are you wasting even more time by worrying over them? Rest assured, they are sucking your life and time and you haven’t even started working on them.

This article is subjective, from the prospective of a professional freelance web developer and technology consultant who utilizes this productivity benchmark with successful results with Gmail. Your results may vary and the concept discussed herein may not be applicable to you.

 

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The “All Mail” folder with Gmail eventually collects old unneeded emails which utilizes your limited, 15GB, Google Drive space.

To clean this out I have devised a witty trick.

 

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